Driving Better Procurement Outcomes through Data Intelligence at WEHI – A Walter and Eliza Hall Institute of Medical Research
This session was held 6th December 2022.
WEHI is where the world’s brightest minds collaborate and innovate to make life-changing scientific discoveries that help people live healthier for longer.
Good procurement is a catalyst for good scientific outcomes. This case study talks about WEHI Procurement team’s journey through improvements in Procurement Data Intelligence.
The WEHI Procurement team have recently restructured around category management to better serve some 1,200+ scientific and professional services customers. Newly implemented systems including Workday and Advanced eMarketplace provide a solid platform for capturing procurement data with the basis for benchmarking and strategic procurement.
- Improved tracking of Procurement projects utilising monday.com provides visibility of project status in real time, end to end tracking, better management of the RFX process and improves collaboration with internal stakeholders. A new KPI index has been deployed to measure early engagement of Procurement. As a result, the system provides better workload management within the Procurement team.
- Implementation of online catalogue has enabled the end user to shop through the eMarketplace and has streamlined the approval of purchase orders by leveraging pre-negotiated pricing. Catalogue content and price changes are managed by the Procurement team within the system and are auditable. The Procurement Category Specialists can consequently dedicate more time to strategic activities. Through this process we have also been able to build a better SRM model which is based on more frequent supplier interactions using real-time procurement data.
- Analysis of catalogue search terms and spend allows for better optimisation of the WEHI inventory to improve pricing and lead times.
- Catalogue and non-catalogue purchase requisitions, receipting of goods and services, inventory requisitions and shipments are reviewed by the Procurement and Logistic teams in a daily stand up meeting.
- Annual budgets and business plans tracked through Adaptive Planning and monday.com provide upfront visibility of procurement activities for the year.
- Media monitoring systems are being developed to improve Modern Slavery Act compliance as well as provide commercial market intelligence.
- The team are utilising all the data intelligence to better address our ESG goals including Indigenous procurement.
Procurement data intelligence framework now forms a foundation nurturing growth and improvement.
Your expert presenters
Paul Klebanowski, Procurement Manager
Diana Mejia, Procurement Category Specialist - Laboratory Consumables & Laboratory Equipment
Nabila Aljunied, Procurement Category Specialist - Procurement Analytics & Corporate Travel